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INVENTORY-PRO A Simple and Efficient Inventory Control System For the Atari ST and MS-DOS Computers Version FOUR Series Copyright 1987,1988,1989 Hi-Tech Advisers All Rights Reserved Made in the U.S.A. Inventory-Pro Version FOUR Series System Requirements for the ATARI ST VERSION are any Atari ST Computer, although One Meg of RAM is recommended, any Disk Drive, although a hard disk is recommended. A parallel printer is recommended, although not required. A Hard Disk is Strongly Recommended and in reality becomes a necessity because of the file size restrictions imposed by a floppy drive. Using a hard disk will also speed the program up by a factor of approximately ten times as fast as when a floppy disk is used. The IBM PC & COMPATIBLES VERSION System Requirements are PC/MS-DOS Version 3.00 or Later and 512K of RAM. A hard disk and a Parallel Printer are strongly recommended, but not required. Hi-Tech Advisers P.O. Box 7524 Winter Haven, FL 33883-7524 Orders (800)882-4310 Florida (813) 294-1885 Technical Support (813)293-3986 ********************************************** The Limited Version of Inventory-Pro is Available FREE OF CHARGE on most popular Bulletin Board Systems. The Limited Version Will Allow Entry of 100 Items Only. More than One Hundred Items Will Not Be Allowed, and Entry of More than 100 Items Will Require the Complete Unlimited Version, which has a suggested retail price of only $39.00 and comes complete on two single sided floppy disks with a binder and manual. ********************************************** Copyright 1987,1988,1989 Hi-Tech Advisers Page 1 Inventory-Pro Version FOUR Series Getting Started These are the necessary files and respective disks required Be sure to read and sign the to run Inventory-Pro FROM license agreement card and FLOPPY DISKS. return it to Hi-Tech Advisers before opening the diskette DISK #1 DISK #2 envelope. By using this software you automatically CONFIG.SYS INVMST.DBF agree to all of the terms of ERR.DAT INVMST.DBT the license agreement and must CONFIG.DBM LBLS.DBF abide by said terms. Please DB5.EXE POST.DBF respect the United States and FLOPPY.RUN SETUP.DBF International Copyright Laws FLOPPY.BAT TRANS.DBF and DO NOT make any illegal INVPRO.BAT INVKEY.NDX copies. INVNM.NDX IPROCS.RUN INVPRO.RUN IBM PC's and Compatibles To Install Inventory-Pro on an IBM P.C. or a Compatible you can simply copy all of the files from the supplied floppy disks to the directory of your choice on your hard disk. When all of the files are copied, simply go to that directory and type in 'INVPRO' at the command prompt. To run from the floppy disks simply put a copy of the supplied DISK #1 into the floppy drive and type 'FLOPPY'. Follow the Screen Prompts when directed to switch the floppy disks and insert a copy of the supplied DISK #2 into the floppy drive. The program will run quite satisfactorily from floppy disks, but a hard disk is recommended. Copyright 1987,1988,1989 Hi-Tech Advisers Page 2 Inventory-Pro Version FOUR Series Atari ST Computers From Hard Disks... If you are installing this From Floppy Disks... program on your Hard Disk simply copy all of the files Remove the floppy disks from except the 'DESKTOP.INF' file the envelope and make a back-up and the AUTO folder from the copy of each of the two disks. BOTH of the Program Release The disks ARE NOT copy Disks into the directory that protected for your convenience. you wish the program to reside. Place the copy of DISK #1 in Use the GEM Desktop 'Install your floppy drive and turn on Application' function to make the computer. After a minute it the 'DBEXE5.PRG' file a TOS will prompt you for the time application to run when you and date. IT IS A VERY GOOD click on a file with a '.000' IDEA THAT YOU SET THE CORRECT file name extenion. The way to TIME AND DATE EVERY TIME THAT do this is to click once on the YOU USE YOUR ST COMPUTER. When 'DBEXE5.PRG' file so that it is the desktop appears, in the highlighted. Then choose from open window you will see a file the Main Menu Bar the Install named 'FLOPPY.000'. To run the Application function from the program at this time simply 'OPTIONS' heading and type in click twice on the this icon '000' in the 'Document Type' and the program will begin to blank. Highlight the box run. Follow the Screen Prompts indicating 'TOS' and then when directed to switch the choose the 'OK' box. Now floppy disks and insert a copy whenever you click on a file of the supplied DISK #2 into with the extender '000' the your floppy drive. The program 'DBEXE5.PRG' file will run and will run quite satisfactorily then will load and run the file from floppy disks, but a hard that you selected with the disk is recommended. These are '.000' file name extension. To the necessary files and make this installation respective disks required to effective every time that your run Inventory-Pro FROM FLOPPY computer is booted up, just DISKS. choose the 'SAVE DESKTOP' from your GEM DESKTOP to save these DISK #1 DISK #2 settings to your boot disk. DESKTOP.INF INVMST.DBF ERR.DAT INVMST.DBT CONFIG.DBM LBLS.DBF DBEXE5.PRG POST.DBF FLOPPY.000 SETUP.DBF TRANS.DBF INVKEY.NDX INVNM.NDX IPROCS.RUN INV_PRO.000 Copyright 1987,1988,1989 Hi-Tech Advisers Page 3 Inventory-Pro Version FOUR Series The Main Menu Options data for each inventory record. Follow the screen instructions for editing the information and for saving or quiting the MEMO Add a New Inventory Item processor. Use this option to add items to your inventory base. Assign each item a unique Item I.D. of Post Sales (-Inventory) any twenty alpha-numeric characters and a location of up Use this option to quickly to four alpha-numeric deduct pieces sold from the characters. After the I.D. and inventory. This option will location combination is checked update the total purchases and and verified that it doesn't last sale date information. already exist in your inventory base, the entry screen will appear for you to enter your item information. Post To/Transfer From This routine allows you to quickly post items received to Change/Delete an Item inventory or transfer items out of inventory provided that the This part of the program will item already exists. INPUT THE allow you to change any of the ITEM I.D. AND LOC AT THE information for any item in PROMPT. You can then post the your inventory base or to mark quantity, and input the cost, any item or deletion or tp which will be averaged print individual labels for any proportionately to any existing inventory item. You can choose pieces for an average inventory to search the inventory by Item cost. You can also change the I.D. and Loc or by the Item amount in the file that you Name. Follow the screen prompts have specified as the WHOLESALE and instructions. If you choose and RETAIL prices for the item to mark any item for deletion as you wish. You can change the it is done by pressing the specified vendor for your <F4> key after the item is inventory items at this point found. After the item is marked if you have changed vendors for for deletion, it will the same item. When you physically still be present in transfer inventory out of the your database until you choose inventory it ONLY affects the the 'Wipe Out Deletions' option quantity on hand and not any from the Main Menu. The deleted other figures. The system will items will not appear on any ask you why you are reports. To enter Comments or transferring the item, with the MEMOS into the Inventory default being 'TRANSFER TO Records File position your STORE #2'. Inventory-Pro will cursor over the MEMO field and log the transfer in a data base PRESS THE SPACE BAR ON YOUR which will supply you with COMPUTER. The screen will reports on demand. switch to a word processor like display which will allow you to enter up to 64,000 bytes of Copyright 1987,1988,1989 Hi-Tech Advisers Page 4 Inventory-Pro Version FOUR Series Inventory Lists Value of Inventory Reports You can select a pre-formatted This report will tell you how list, or choose to lay out the many total items in your column format of the list for inventory, how many total yourself or you can choose a pieces and what the total value list of the information stored is at the Cost, Wholesale and in the MEMO fields of your Retail prices that you input records. Follow the screen into your database. prompts to choose which list to compose. Any of the list selections will allow you to enter the specifics of the History Reports items that you want the list to contain or press return to This sheet gives you a report print all of the records. When detailing the first date that in-putting the search criteria the items were entered into the remember to use only valid inventory, the last sale date field names and form the for each item, and how many request like a mathematical pieces were sold between these equation. This search criteria dates. is like a filter and can be set to include as many conditions as you can specify on the filter line. This is a very Transfer/Post Reports powerful feature after you master it. Follow the screen This option will produce a instructions and examples for report for you of either the more information. items that were posted to or were transferred out of inventory between the dates that you specify. On the Order/Re-Order Reports Postings Reports you can also specify which Vendor I.D to This part of the program goes print or all the I.D.'s, and on through the database and makes the Transfer Reports you can a list of all of the items that specify a Reason for the should be ordered, as specified Transfer, or all the transfers. by the re-order quantity that If you leave the reason field you specified in the Inventory blank, the program will list records. This report gives all all of the transfers that were of the pertinent information made between your specific about the items that are low dates. and tells how many to order. You can choose to print a report for a particular vendor or all vendors. Copyright 1987,1988,1989 Hi-Tech Advisers Page 5 Inventory-Pro Version FOUR Series Merchandise Labels uses for condensed, double wide and standard print, as well as By using this part of the the initialization codes. program, labels can be printed Inventory-Pro is shipped with to put on your merchandise. the codes in place that work on There are three different most Epson Compatible printers. selections at this point to You can change these codes to choose from as to which and how match the codes in your printer many labels you wish to print. manual if these codes do not You can choose to print as many work or if your printer is not labels as you want, up to Epson compatible. You can also 9,999, fro any particular set the top and bottom margins inventory item, or you can to print as well as the page choose the 'Multiple Item length for the paper you are Labels' selection and print up using. Standard 8.5 by 11 paper to 9,999 copies of any group or is 66 lines longs. selection of inventory items that you have selected. The final Label Printing Selection, 'Label Auto-Print' will allow Wipe Out Deletions you to print labels for the items that you entered into Use this part of the program inventory if you chose to have very carefully. This option the items entered into the Auto will permanently remove all of Label Print File. the items that you have marked for deletion using the 'Change Your labels will be printed on or Delete' option of the Main standard one-up mailing Menu. After you Wipe Out the labels. Deletions they are gone forever and can not be recalled. Default Settings Etc. Re-Index the File The default selections and information presented from this This feature will build new section is for your assistance indexes for your file. Use this and convenience. The first feature periodically, or if you selection here is the (H)elpful have anything strange happening Hints page which contains with your files or if your several bits of information files slow down dramatically. that will be helpful to you while using this program. The (L)abel Use Default is the choice whether or not you will usually use the Inventory-Pro Auto Label Print feature. The next selection is the (N)ame or Company Name to Use selection. This is where you can input the name to use on your screens and reports. And the next selection is where you can change the control codes that your printer Copyright 1987,1988,1989 Hi-Tech Advisers Page 6 Inventory-Pro Version FOUR Series ()Disk Free Space HELPFUL HINTS This feature will report to you * We recommend that BEFORE you the number of free bytes on install Inventory-Pro into your your disk on which this program business environment that you is installed. enter a few items of everything and play extensively with the entire program so that you completely understand it's Quit operation before getting very serious with it. It is obvious what this option does. BE SURE TO QUIT USING * The Number '1' can be used THIS OPTION AT THE END OF EVERY instead of a 'Y' and the Number SESSION. DO NOT SHUT OFF THE '3' can be used instead of a COMPUTER WITHOUT QUITTING. IT 'N' wherever in Inventory-Pro WILL RESULT IN DATA LOSS IF YOU where a Y/N answer is DO !!! ALWAYS QUIT TO DOS OR requested. THE GEM DESKTOP BEFORE TURNING OFF THE COMPUTER. * The <F3> or the <Esc> Keys Will Almost Always allow you to back out of the procedure that ALWAYS USE THIS OPTION BEFORE you are into. These are the SHUTTING DOWN THE SYSTEM !!! Inventory-Pro Quit Keys. * The <F10> Key is a Help Key from the Main Menu. * The <UNDO> key will clear the field that you are currently working in on the Atari ST. The <CTRL> and <END> Keys pressed at the same time will do the same thing on IBM PC's and Compatibles. * ALWAYS READ THE SCREEN INSTRUCTIONS CAREFULLY !! * Re-Index periodically, or whenever you notice any strange problems. ALWAYS USE THE QUIT OPTION AND RETURN TO THE GEM DESKTOP BEFORE TURNING OFF THE COMPUTER !! Copyright 1987,1988,1989 Hi-Tech Advisers Page 7 Inventory-Pro Version FOUR Series ********* INVENTORY-PRO VERSION YOUR COMMENTS AND SUGGESTIONS 4.00 AND ABOVE DATA FILES ARE ARE WELCOME AND APPRECIATED! COMPATIBLE WITH THE SALES-PRO POINT-OF-SALE SYSTEM V4.00 AND ABOVE AND OTHER HI-TECH BE SURE TO MAIL IN YOUR LICENSE ADVISERS PROGRAMS. CONTACT YOUR AGREEMENT TO RECEIVE ANY FUTURE DEALER OR HI-TECH ADVISERS FOR UP-DATE INFORMATION. INFORMATION ABOUT UP-GRADES AND ENHANCEMENTS TO INVENTORY-PRO OR CONVERSIONS TO SALES-PRO, SALES-PRO PLUS AND SUPER WE HAVE AN ASSORTMENT OF SALES-PRO. APPLICATION PROGRAMS AVAILABLE! dBMAN is a trademark of the VersaSoft Corporation HI-TECH ADVISERS P.O. BOX 7524 'IBM' and 'PC' are trademarks WINTER HAVEN, FLORIDA of the International Business 33883-7524 Machines Corporation. Orders (800)882-4310 'MS-DOS' is a trademark of the Florida (813)294-1885 Micro-Soft Corp. Technical Support Inventory-Pro, Sales-Pro, (813)293-3986 Sales-Pro Plus and Super Sales-Pro are trademarks of Hi-Tech Advisers Copyright 1987,1988,1989 Hi-Tech Advisers Page 8